Big Bear Camper Hire Terms and Conditions
Hire Contract with Big Bear Camper Hire.
These terms and conditions have been devised to protect both the hirer and the operator. Big Bear Campers offers camper hire strictly in accordance with the following terms and conditions. By signing these terms and conditions the hirer agrees legally that they have read, understood and accepted the detail of this document
The rental term of the campervan is for the period from the pick up date to the return date. If you fail to return the campervan to the return point on the return date you are in breach of these terms and will be charged for everyday or part day after the return date and time you fail to return the campervan to the return point. Late returns are charged at €50 per hour or part thereof. One way rentals are not permitted
Collection / Return Times.
Pick Up is between: 15:00 hours and 19:00 hours. Pick Up after 17:00 to 19:00 hours i s by arrangement only. Drop Off is from: 08:00 hours to 12:00 hours at the end of the rental. Drop Off before 09:00 hours is by arrangement only. Collections and Returns outside office hours 09.00 hours and 17.00 hours must be arranged before the dates in question. Clients who wish to collect vehicles, before 15.00 hours (no earlier than 12.00 hours) will be charged an extra day at the beginning of their hire. Clients who vacate vehicles later than 12.00 hours will also be charged an extra day at the end of their hire.
Drivers (All drivers must be present at pick up of campervan.)
No-one other than you and or any other driver named on the rental agreement may drive the campervan. Drivers must be over 25 and under 70 years of age and have held a full driving license for at least two years. Each driver must provide the following documentation. 1) Up to date driving license. 2) Proof of current address ie utility bill. Failure to provide adequate documentation will render the hire cancelled resulting in loss of monies paid (See Cancellation).Any endorsements in the last 3 years may incur an additional insurance premium charge. The hirer must insure that all passengers must wear seatbelt provided. It is the drivers reasonability to obey the rules of the road. Any violation of the road traffic act will result in immediate termination of the rental agreement. Should Owner receive, speeding or parking fines, charges or other penalty notices relating to the period of hire, an administration fee of €30 will be added to the charge. Any fines/Penalty points given must be paid by the driver including tolls.
Hirer is welcome to leave their vehicle for the period of hire. Vehicles are left at the owners risk
Full Comprehensive Insurance is included in the hire charge and is arranged through AXA Insurance Policy – Full summary and policy wording available on request. Insurance covers the vehicle and its equipment only. Any accidents, Thefts or injuries are at hirers and guests own risk
Bookings require a deposit payment of €250 per booking. The booking deposit payment may not be refundable (See cancellation) Your booking confirmation will be sent to you with an invoice in respect of the balance of hire charges and will include the information about the ‘satisfactory return’ deposit of €2000 (or foreign currency equivalent). This is required at the time of collection and returned on safe delivery and inspection of the motorhome at the end of the hire. Settlement of the remaining balance will be due four weeks prior to departure and if not received, Owner reserves the right to cancel the booking and deposit will be forfeited. If the booking date is less than four weeks prior to the Pick-up Date, the full Rental Payments will be taken upon the booking date and will include the Satisfactory Return Deposit unless to be paid in cash/debit or credit card on collection of vehicle.
You must complete a Hire Agreement Form of the campervan with the Owner to identify the state of repair of the campervan and any damage prior to its pick up. You must look after the campervan and the keys to it. You must always keep the campervan locked securely at all times when unattended, ensuring that you use any and all security device(s) f itted to or supplied with the campervan. You must protect the campervan against any adverse weather conditions which can cause damage to the campervan. You must ensure that you use the correct fuel for the campervan. You must not sell, rent or dispose of the campervan or any of its parts, fixtures, fittings or items added by the Owner or otherwise. You must not grant to anyone legal rights over the campervan. You must not let anyone work on the campervan without the Owner’s permission. If the Owner does grant you permission to proceed with work, you will only receive a refund if you have a valid VAT receipt fo r the work and the works carried out have been authorised by the Owner. You must let the Owner know as soon as you become aware of any fault in or with the campervan. You must return the campervan to the Return Point on the Return Date. Until the campervan is safely returned to the Owner you will remain responsible for the campervan. The Owner must inspect the campervan before it is handed back to them so that the Owner can ensure that they are satisfied with the condition in which it has been returned. You are responsible for any loss or damage to the campervan caused by negligence, misuse or otherwise, whether or not such loss or damage was caused by you. You must complete Hire Agreement (return details) form with the Owner to identify the state of repair of the campervan and any damage prior to its return. Any points as to the state of repair on which you disagree must be clearly identified. In the absence of such identification, you will be deemed to accept the content of the Return Report in its entirety. The Hirer warrants that he/she: a) shall not carry more passengers than the seating capacity of the vehicle or allow the vehicle to be overloaded b) shall not use the vehicle for carrying passengers or goods for hire or reward c) shall not remove the Motorhome from mainland Ireland without prior written permission from the Owner d) shall not tow any vehicle or trailer e) shall not use the Motorhome for the purposes of racing, time trialling or other purpose not in keeping with normal everyday road usage
More than 6 weeks prior to hire – 100% booking deposit is refundable More than 4 weeks prior to hire –50% of full payment is non refundable Less than 2 weeks prior to hire date – Full payment is non refundable
No responsibility is or can be accepted by the Owner for any loss or damage or expense which occurs as a result of any accident. If you are involved in an accident you must not admit liability. You should obtain the names and addresses of all involved, including witnesses. You should also make the campervan secure as possible, contact the emergency services immediately 999 if anyone is injured or if there is any disagreement regarding who is responsible. You must also contact the Owner as soon as possible. It will also be necessary for you to prepare an accident report and send a copy to the Owner.
Gas, Fuel and Oil.
A full tank of fuel is supplied with the Motorhome upon pick up of the Motorhome and you must return the Motorhome with a full tank of fuel. Any fuel shortage will be charged to you against the ‘Satisfactory Return’ Deposit. The Motorhome uses Diesel fuel only. You will be liable for all repair costs if the incorrect fuel type is used.
Under no circumstances is smoking permitted in the Motorhome. A valeting charge of €150 will be levied in all cases where the smoking ban has been ignored.
No animals may be taken into the Motorhome unless otherwise agreed. Abuse of this clause will incur a valeting charge of €150, plus the replacement cost of any item Owner consider to be unfit for future use.
Deposit A refundable ‘satisfactory return deposit of €2000 is payable in advance to cover any damage or loss caused to the campervan or its equipment whilst on hire. This can also be used, if necessary for cleaning the campervan if it is not returned in a satisfactory condition. This deposit is to be paid to the owner in cash, debit or credit card. If wish to pay b y cheque then this must be paid at least two weeks before the rental commences. The condition of the campervan upon its return will be compared against the condition of the campervan upon its pick up by reference to the difference, if any, described in the campervan Hire Checking Out + Checking in Checklist. Provided the campervan is returned to the Return Point on the Return Date in the same condition as at the Pick Up Date with a clean interior and there are no other extra charges, the Satisfactory Return Deposit will be refunded within 2 working days of the date upon which the campervan is returned. On some occasions we can return this earlier. Should the campervan be returned in a worse condition than as at the Pick up Date, then repairs, replacement or cleaning costs will be charged against the Satisfactory Return Deposit, up to and including the full €2000. This paragraph is without prejudice to the rights of the Agent and/or the Owner to recover from you, whether under these Terms or otherwise, any sums due in excess of the Satisfactory Return Deposit for damage or loss howsoever caused to the campervan during the Rental Term. The following charges are payable and if not paid will be deducted from the Satisfactory Return Deposit: Toilet cassette not cleaned & emptied €150. The campervan must be returned with a full tank of diesel. Refuelling cost of a tank of fuel €100 will be charged to the hirer. Late return of the campervan is charged at €50 per hour or part thereof. Any item of stained upholstery will be charged up to and including €50.00 per item
It is the hirer’s responsibility to check and maintain Fuel Adblue, oil, water levels to vehicle specifications.
The Campervan is covered for breakdown assistance service. Please call the owner for appropriate to your location. The campervan is under full warranty, however, Hirer is authorised to request repairs up to the value of €50.00 which wil l be refunded on production of a third party invoice. Repairs costing in excess of €50.00 must first be authorised by us PRIOR to any work being undertaken.
Confirmation and Acceptance of these Terms and Conditions.
To agree to these Terms and Conditions in order to accept this Hire Agreement/Contract, your original signature will be required. Print, sign and return this document to Big Bear Camper Hire. Please only sign this form if you have read and agree to the conditions